Hancock County Commissioners Office P.O. Box 485 New Cumberland, WV 26047 Phone: 304-564-3311 Fax: 304-564-4059 Business Hours: Monday - Friday, 8:30AM to 4:30PM County Commissioners Michael Swartzmiller President Danny Greathouse Commissioner Jeff Davis Commissioner Administrators Chuck Svokas, County Administrator/Economic Development, Ext. 223 Tom Zielinsky, Technology and Communications, Ext. 294 Cindy Jones, Administrative Assistance - Finance, Ext. 232 Cindy Graham, IT & Network Administrator, Ext. 278 Patty Martin, Executive Secretary / Supervisor & Primary Contact Person, Ext. 240 Hancock County 911 Center Tracy Lemley, Director Lynn Delekta, Coordinator Phone: 304-564-4100 County Commission Meeting Dates First and Third Thursday of each month at 2:30PM Meeting place: County Commissioners Office Duties of the County Commission Budget The County Commission is responsible for overseeing the County's budget. The County Commission meets with each elected official during the month of February to establish a budget for the day to day operations of each department. The finalized budget must then be sent to Charleston for final approval no later than the end of March. This sets the budget for the new fiscal year which begins on July 1st and runs through June 30th of the next year. Probates and Estates The County Commission has final approval over all probates and estates sent to them from the County Clerk's Office. Once the prosecuting attorney has looked at all the probates and estates to make sure they comply with all the laws the County Commission approves the list for the County Clerk. Purchasing policy guidelines for the Hancock County Commission: According to West Virginia State Code §7-1-11, County Commissions when making a purchase of commodities and printing of more than fifteen thousand dollars in the open market shall be based on competitive bidding, and will provide a five (5) percent allowance for all in-county contractors or vendors, except in case of emergency. (This five (5) percent allowance would enable any in-county contractor or vendor to be granted up to a five (5) percent over the dollar amount on any competitive bid.) For purchase of commodities and printing of one thousand dollars or less in the open market will not be based on competitive bidding, but will allow selection of a contractor or vendor of choice. For purchase of commodities and printing greater than one thousand dollars but less than fifteen thousand dollars in amount shall be based on "open bidding" with a five (5) percent allowance for all in-county contractors or vendors, except in case of emergency and will be placed on the county website. (This five (5) percent allowance would enable any in-county contractor or vendor to be granted up to a five (5) percent over the dollar amount on any competitive bid.) (Open Bidding will not require a "legal-ad" as outlined in West Virginia State Code §59-3-1.) In case of all contractor or vendor bidding the following information must provide the commission: 1. Proof of valid West Virginia Contractor or Business License 2. General Liability Insurance in the amount of $1,000,000/$2,000,000 incremental or aggregate 3. Contractor Certificate of Workers Compensation 4. Contractor Proof of Prevailing Wage Information THERE ARE CURRENTLY NO OPEN BIDS THERE ARE CURRENTLY TWO (2) OPEN POSITIONS Position (1) The Hancock County Assessor's Office under the West Virginia Courthouse Facilities Improvement Association (WVCFIA) is seeking applications for an Executive Director. The WVCFIA is a staturtory agency whose mission is to assist counties in obtaining funds for courthouse renovations and improvements. Person's interested in the position are asked to contact the administrator to obtain a full job description of the position. Position (2) The Hancock County Assessor's Office under the West Virginia Courthouse Facilities Improvement Association (WVCFIA) is seeking applications for an Executive Assistant. The WVCFIA is a staturtory agency whose mission is to assist counties in obtaining funds for courthouse renovations and improvements. Person's interested in the position are asked to contact the administrator to obtain a full job description of the position.